Marymount Centre is governed by a volunteer Board of Directors. Members of the Board are appointed in accordance with its Memorandum and Articles of Association. The Board is collectively responsible for ensuring that Marymount Centre is managed well and operates responsibly and prudently in compliance with its Memorandum and Articles of Association and all relevant laws and regulations so that it continues to be effective, credible and sustainable.
CODE OF GOVERNANCE
BOARD ROLES AND COMPOSITION
The Board shall comprise of 3 to 15 Directors. At all times, at least half of the Board members shall be Singapore citizens.
All Board members exercise independent judgment and act in the best interests of Marymount Centre. To ensure objectivity in decision making, all Board members are non-executive and do not receive any remuneration from Marymount Centre in their capacity as Board members.
Paid staff of Marymount Centre cannot be members of the Board, except expressly permitted by its Memorandum and Articles of Association, the Chief Executive of Marymount Centre is a member of the Board. Staff are not involved in setting their own remuneration.
The Board meets at least once every quarter. The quorum required for a meeting is at least one-third of the Board or at least three members, whichever is greater. Proceedings and decisions of Board meetings are minuted and circulated to the whole Board.
CODE OF CONDUCT
BOARD SELECTION, RECRUITMENT, TRAINING, EVALUATION, RENEWAL AND SUCCESSION
Besides their core skills or competencies such as accounting, finance, legal, human resources, business and management, strategic planning, fundraising, communications, medical, and relevant sectoral knowledge, all Board members attend regular specialised training, such as in non-profit management.
The Board conducts a written self-evaluation survey at least annually to assess the performance and effectiveness of the Board as a whole. The results of the survey are analysed and shared with all members for action to be taken, where necessary.
The term of each Board member does not exceed 2 consecutive years, but he/she may be re-appointed for consecutive terms.
RE-NOMINATION AND RE-APPOINTMENT
GOVERNANCE & NOMINATIONS COMMITTEE
Members: Jane Marie Ng Yin Gek, Anne Loo Voon Voon
The Governance & Nominations Committee is to assist the Board:
(a) in creating and maintaining a healthy governance culture that reflects current governance standards and good practices; and
(b) in ensuring that the Board fulfils its legal, ethical and functional responsibilities, including nominations of the Board members and risk management.
Members: Joycelyn Ong Yueh Ling, Cecilia Ee Beng Neo, Tang Edmund Koon Kay
The Finance Committee is:
(a) to scrutinise, review and provide oversight on all major finance and budgeting policies and activities; and
(b) to provide guidance and recommendations to the Board on the internal control of these matters.
Members: Woo Mei Lin Jacqueline, Eileen Koh
The role of the Audit Committee is to review and recommend to the Board for their approval Marymount Centre’s:
(a) annual financial reports and statements;
(b) audit processes and compliance risk;
(c) adequacy of the systems of internal controls addressing financial, operational and compliance risks;
(d) processes to manage financial and operational; and
(e) appointment/re-appointment and resignation/dismissal of auditors of Marymount Centre.
PROGRAMME AND SERVICES COMMITTEE
Members: Jonafah Lawrence Lopez, Gemma Fernandez, Marise Lee Heong
The Programme and Services Committee is to ensure that the programmes and services are planned, tracked and reviewed so as to be in line with the vision and meet the objectives of Marymount Centre.
HUMAN RESOURCES AND VOLUNTEER MANAGEMENT COMMITTEE
Members: Yap Lian Hiang Vivien, Sng Ren Huai Amelia, Chew Tin Wah Grace Pauline, Siew Hui Yi Nicole
The Human Resources and Volunteer Management Committee is to assist the Board in formulating and implementing the human resources and volunteer management strategy to support the recruitment, motivation and retention of staff and volunteers to carry out the mission and objectives of Marymount Centre.
CONFLICT OF INTEREST
Any person can report in confidence to the Chairperson of the Board or the Chairperson of the Audit Committee any misconduct or wrong-doing by any director, staff member, volunteer or other person connected to Marymount Centre. Each report will be dealt with in accordance with a well-defined protocol. The email address: email@example.com
- To adopt the Trauma Informed Positive Behaviour Intervention Support (TIPBIS) model in residential care operations.
- To implement succession planning in executive management through the identification of leaders who will be trained and mentored with clear career paths.
- To improve its digitalization infrastructure and embrace the fast-changing environment with the aim of achieving sector’s benchmarks.
- To continue to build staff capacities and capabilities
The Board reviews our vision and mission periodically to ensure their continued relevance to its changing environment and needs.
HUMAN RESOURCE AND VOLUNTEER MANAGEMENT
FINANCIAL MANAGEMENT AND INTERNAL CONTROLS
The Board approves an annual budget appropriate for the plans and programmes and regularly monitors expenditure to prevent or minimize operating deficits. Financial statements with comparative budget figures are presented at least quarterly to the Board at Board meetings, with analysis and explanations given for major differences.
Marymount Centre invests its reserves in accordance with an investment policy approved by the Board which obtains advice from qualified professional advisors if deemed necessary. The reserve target is established at a level equivalent to two times the amount of its annual operating expenditure.
Donors receive accurate and ethical advice about Marymount Centre, and the intended use, value and tax implications of donations. All donations received, solicited or unsolicited, are properly accounted for and promptly deposited. All donations-in-kind received are properly recorded and accounted for. Marymount Centre respects donors’ confidentiality, and does not disclose the identity of donors or share information on donors without prior permission from the donors.
Marymount Centre does not engage third party fundraisers. There were no fundraising events in 2020 and 2021.
DISCLOSURE AND TRANSPARENCY
- None of the directors receive any remuneration or benefits for their services on the Board.
- The Chief Executive who is member of the Board, receives remuneration for her functional role.
- None of the paid staff are close family members of the Chief Executive or Board member.
- There are no related paid staff receiving remuneration in excess of S$50,000.
- Two paid staff received a total annual remuneration in the band of S$100,000 – S$199,999.